2013 City Grant Deadline Closed June 10, 2013
City of Santa Barbara Grants in Community Arts, Organizational Development, and Events & Festivals categories recommendations were approved by Santa Barbara City Council on Tuesday, September 17th and award letters were mailed on Friday, September 20, 2013.
FIRST TIME RECIPIENTS OF CITY GRANTS - In order to initiate the process for receiving your grant award, you are required to complete forms found in the boxes to the right as follows:
NEW GRANTEES ONLY:
Exhibit A Grant Agreement
PREVIOUS RECIPIENTS OF CITY GRANTS - In order to initiate the process for receiving your grant award, you are NOT required to re-file the Substitute W-9 and Form 590 unless you need to update your information in our records, particularly related to W-9 bank account data for automatic deposit payments, etc. Please refer to items in the boxes to the right as follows:
Exhibit A Grant Agreement
ALL GRANT RECIPIENTS - NOTE: You are required to sign a Contract Agreement, which will be provided after you submit the forms above to the County Arts Commission. Until you have signed and returned a Contract, you cannot submit an Invoice for reimbursement of your project.
after you are under contract:
Once your Substitute W9; Form 590/Exhibit A Grant Agreement and Revised Budget forms are submitted to the Santa Barbara Arts Commission AND you have returned the SIGNED CONTRACT provided by the Commission to our office, you may begin submitting Invoices for repayment of expenses related to your project.
It is important that your Invoices are dated AFTER the date that appears on your contract.
You may choose to submit one or more Invoices to the Commission for reimbursement. Some projects require reimbursements as their work progresses, other projects opt to complete the portion of the work that is subsidized by the City Grant, complete the Self Evaluation Form and one Invoice, and close-out the grant in one step.
NOTE: 10% RETAINER FEE - As indicated in the Grant applications materials, the Arts Commission will retain a 10% fee on all awards until it receives a SELF EVALUATION FORM for the project that was awarded AND an INVOICE for the final reimbursement.
The SELF EVALUATION FORMS are found in the box to the right at the bottom of this page.
CREDIT LINE - ACKNOWLEDGEMENT OF CITY SANTA BARBARA & THE COUNTY ARTS COMMISSION: One expectation of all grant recipients is to acknowledge the City of Santa Barbara and the County of Santa Barbara Arts Commission in publicity, programs, or other outreach featuring the work that has been funded by these City grants.
Please refer to the 'Credit Line' in the DIRECTIONS AND FORMS box on this web page.
SURVEY FORM - Grantees who are required (or would like) to complete surveys as part of their grant:
Please refer to the 'Survey Form' in the DIRECTIONS AND FORMS box on this web page.